Instructions for Uploading Your Presentation Materials
This page presents instructions for the upload of presentation materials to the virtual conference platform.
The steps below are also explained in this short video:
Updating your profile information
As a speaker for the conference, you’ll receive a login link that will take you to the speaker recording platform.
Once you click the link, it will take you to this page where you will fill in your contact details and update your information.
Once you’ve updated your profile, it will take you to the speaker module.
You can choose to upload a speaker headshot using the “Upload Headshot” button.
Uploading presentation materials
Go to your submission home by clicking the “Submission Home” button in the menu.
Here you’ll find your presentations. If you have multiple, each presentation will be identified in its own card.
Editing your presentation card. Click the “Edit Presentation” button to edit the title and abstract of your contribution.
Uploading your video. Click the “Record/Upload Presentation” button. Next, click “Upload Presentation Video” as per the conference organizers recommendations. Click “Upload” and select the file. You can only upload one video presentation. Please make sure that your closed caption has been burned into the video before you upload. Please refer to the video preparation guidelines for more details.
Adding additional presenters (optional). Click the “Presenters” button in the submission if you wish to add your co-authors as presenters. Here you can see a list of your existing authors. Scroll down and start typing in the last name and the first name of the contact. Click “Go Back to the Record Options” or “Add More Presenters” if you’re not done.
Uploading your manuscript file. Please upload the final pdf version of your manuscript file. This file should first be downloaded from your submission on PaperPlaza. Note that your final submission file on PaperPlaza may have been updated by the conference organizers and could therefore differ from your own copy of the manuscript.
Adding a link to an additional video. A link for an additional video can also be added to the presentation card. This feature will be used by the conference organizers to add a YouTube link to the supplemental video that accompanies your manuscript, if applicable. No action is required on your part.
Uploading additional materials. Click “Additional Presentation Files” to add any supplemental materials or supporting content that you will use during your presentation or that you want the audience to have during your presentation. Select the field and upload the file. Once you’re done with this presentation, go back to your submission home.
Uploading your poster (ToH Poster and WIP only). Use the poster upload button to upload your visual support in the form of a pdf file. This content will be shown in a Poster Hall. It can be the same as your supporting content or paper, or a poster or slides in any format that you choose.
Setting your office hours (Technical Papers and ToH Short Papers only). Office Hours are meant for you to discuss your work with attendees in your personal video conferencing room (similar to a Zoom session). We ask that you schedule your Office Hours on July 7, 8 or 9 during the hour immediately preceding (7:30-8:30 AM EDT) or following (1:30-2:30 PM EDT) the main conference hours. You may pick the Office Hours that best suit your time zone. To set your office hours, click on the “Office Hours” button and then click “Add”. Pick the start date, start time, and end time. Please be aware that all these times are represented in the scheduled time zone for the conference.
If you have another presentation, scroll to it and perform the same steps.
Your submission is complete
Once you’re done, go back to your submission home. All of the steps will be green when they are complete and your submission will be considered complete.
If you have questions about these steps please send an email to virtual@2021.worldhaptics.org.